• Education Support Assistant

    Early Learning Coalition of the Emerald Coast, Inc.
    Job Description
    Title:                    Education Support Assistant
    Starting Pay:      $15.00/Hr.
    Job Status:         Non-exempt
    Reports to:        Education Manager

    SUMMARY OF RESPONSIBILITIES:
    Ensure that the child, teacher, and program early education requirements for ELC-EC contracted 
    Providers
    of the School Readiness and Voluntary Prekindergarten are properly tracked, recorded and maintained 
    per DEL regulation/guidance and Coalition policy.
    SPECIFIC DUTIES AND RESPONSIBILITIES:
    •     Maintenance, management, and reporting of several database systems that are for:
    •     DEL designated quality assessment tool/system used for Providers.  Currently Excel workbooks, 
    Quality Performance System (QPS), and WELS.
    •     Developmental Screenings and Assessments and Inclusion services for children.  Currently 
    Excel workbooks, Bright Beginnings, and ShareFile.
    •     DEL designated EFSM system for Provider information for QPS, notes, and compliance status
    •     Any other designated data tracking or entry system.
    •     Maintains spreadsheets for School Readiness (SR) and Voluntary Prekindergarten (VPK) data 
    collection as necessary.
    •     Coordinates with Compliance and Eligibility staff as needed for Provider compliance 
    issues/documents.
    •     Communication and documentation with Providers on programmatic compliance and/or quality 
    improvement plans.
    •     Responsible for high-level organization, management, communication, and any necessary 
    documentation of department information, calendar, training, conferences, etc.
    •     Responsible for procurement of goods/services and travel arrangements through the use of 
    purchase orders, travel vouchers, and other required forms/documentation per DEL and Coalition 
    policy/guidance.
    •     Create and distribute information to early education programs, including maintaining email 
    and other designated notification systems.
    OPERATIONS:
    •     Works closely with team to ensure accurate provider and program related information in all 
    applicable data systems (QPS/EFSM/WELS/etc.).
    •     Perform quality monitoring of program services/providers using the DEL Accountability Review 
    Tool.
    •     Participate in community outreach services/events and collaborate with community services and 
    agencies as required.
    •     Assist in development and implementation of Coalition goals, policies, priorities and 
    procedures.
    •     Attend training for statewide data system, Coalition activities, etc.
    •     Assist with audit, monitoring, and fraud research and reporting.
    •     Perform other duties or responsibilities needed for the implementation of Coalition 
    activities and goals.

    QUALITIFICATIONS:
    REQUIRED:
    •     High school diploma;
    •     One year clerical experience; and,
    •     Proficiency in Microsoft Office Suite;
    PREFERRED:
    •     Associates degree in Office Administration or related field;
    •     Two years clerical experience; and,
    •     Intermediate or Advanced Microsoft Office Skills.

    PHYSICAL ACTIVITY/WORKING CONDITIONS:
    While performing the duties  of this job, the  employee  is regularly  required to sit, talk and 
    hear.   The
    employee is frequently required to use hands to finder, handle, or feel and reach with hands and 
    arms. The employee is also required to sit at a desk and use a computer.  The employee is 
    occasionally required to stand and walk.   The employee must occasionally lift and/or move up to 30 
    pounds.   Specific vision abilities required by this job includes close vision and ability to 
    adjust focus.  The noise level in the work environment is usually quiet, but noise levels at 
    community events may be higher.  The physical demands and  work  environment  described  are  
    representative  of  those  that  must  be  met  by  an  employee  to successfully perform the 
    essential functions of the job.   Reasonable accommodations may be made to
    enable individuals with disabilities to perform the essential functions of the job.
    Contact Information
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